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FESTIVAL Coordinator

Twenty Summers is seeking a Festival Coordinator to assist the nonprofit organization during its annual spring arts and culture festival in Provincetown’s historic Hawthorne Barn, taking place May 10 through June 15, 2019. Throughout the month we host concerts, conversations, artist residencies and special events, featuring both emerging and established artists and cultural figures in an intimate setting.

Position overview: Reporting to Twenty Summers’ executive director, the Festival Coordinator will assist in the day to day obligations and tasks related to hosting the six-weekend long festival. Working in tandem with the director, this position will be responsible for the on-site coordination of festival operations, including initial venue setup, volunteer coordination, artist hospitality, and any tasks that come up throughout the month, while assisting the director in the supervision of all event and video production and logistics activities. The Coordinator will also manage social media leading up to and throughout the festival season, assist with marketing outreach, and be expected to communicate effectively with patrons, partners, and special guests about the organization.

This is a paid contract position. The ideal candidate can begin working remotely on April 15 (for advance coordination), and be on-site in Provincetown between May 7 and June 20, 2019. 

Duties leading up to and during festival will include:

  • Coordinate and manage volunteers for all events and venue set up/take down

  • Responsible for artist hospitality at events

  • Assist director in coordinating parking and transportation related to events

  • Pick up and drop off special guests to ferry or airport

  • Alongside director, act as host at all events

  • May be required to introduce performers/guest speakers to live audience

  • Assist director in initial set-up and final break-down of event space

  • Coordinate housekeeping of the Barn in preparation for resident artists and weekend events

  • General logistics at events: assist director in supervising, managing, and ensuring security, cleanliness, and order at all events

  • Help coordinate the delivery or pick-up of merchandise, beverages, ice, materials, and equipment

  • Manage the Twenty Summers bar and merchandise table at all events with volunteers

  • Coordinate book sales and deliveries with our partner book store in Provincetown

  • Manage Twenty Summers social media throughout the season, posting regularly on all outlets

  • Assist director in marketing outreach for all events and festival season

  • Ensure season materials (posters and postcards) are displayed throughout outer Cape and beyond

Minimum Requirements

  • Demonstrated experience in event or festival production, operations, and/or planning

  • Adaptable to a flexible work schedule including early mornings, evenings and all weekends (see below for full schedule expectations)

  • Positive, can-do attitude to tackle any and all questions, issues, or situations that come up 

  • Experience with front of house operations, volunteer management, and customer service an asset

  • Comfortable working with special guests and VIPs

  • Excellent verbal, written, and inter-personal communication skills

  • Experience doing social media for a brand or organization (Facebook, Instagram, Twitter)

  • Desire and ability to take initiative and coordinate 

  • Understanding and commitment to Twenty Summers mission and an interest in the arts

  • Demonstrated leadership and supervisory abilities

  • Keen attention to detail

  • The Barn is located up a long, dirt path and two staircases. This job requires multiple trips up and down the path throughout the day. In addition, coordinator must be able to lift at least 30lbs and carry it up the pathway/stairs.

  • Must have own computer and cell phone

  • Comfortable using Google Docs

  • Some driving required in local area to run errands, pick up materials, etc. Valid driver’s license and satisfactory driving record is required. Access to personal vehicle is a plus but not required.

    Contract date: April 15-June 20, 2019

    Expected Work Schedule:

    • Between May 7–June 16: Required availability Thursdays through Sundays (plus Monday 5/27) each week, from approximately 9am-10pm, with some administrative and marketing work throughout the week as needed.

    • April 15– May 9 / June 16–20: Part-time availability 15-20 hours/week to assist with season preparations, marketing and social media, and season wrap-up.

      To apply, please send a resume and cover letter to work@20summers.org. 

MARKETING & DEVELOPMENT Intern

Twenty Summers is seeking a Marketing & Development (Fundraising) Intern this spring to support the organization in discovering and contacting new potential donors and sponsors, developing existing relationships, grant-writing, marketing outreach, social media, and assisting in coordinating fundraising events. 

This is a remote, unpaid position, requiring 10 hours per week, working closely with the executive director, and will provide the intern with a valuable experience working with a nonprofit arts organization on development, outreach, marketing, donor management, and events. Ideal candidate is a self-motivated, organized student or recent graduate who can commit to at least 3 months, and be available for weekly or bi-weekly check-ins with the director. Course-credit is available for current students. Interns receive 4 tickets to events of their choice during our spring festival of concerts and conversations this May and June, 2019 in Provincetown, Mass.

Duties:
· Identify, research, and develop new relationships for sponsorships/donations
· Assist Executive Director with grant-writing and funding applications
· Help create and implement fall fundraising marketing campaign
· Manage online database of donors/sponsors and potential donors/sponsors
· Assist with social media and marketing efforts

Requirements:
· Must have own computer
· Current college student or recent graduate preferred
· Interest or major/minor in Nonprofits, Fundraising, Arts Administration, Art History, Business Development, or Marketing
· Excellent communication and writing skills
· Strong organizational skills and self-structured
· Experience with Excel and/or Google Docs
· Familiarity with Salesforce a bonus but happy to teach
· Experience with fundraising or grant-writing a bonus but not required

Perks:
· Interns receive 4 tickets to events of their choice during our 2019 spring festival of concerts and conversations May and June, 2019 in Provincetown, Mass. 
· This internship will provide the intern with a valuable experience working with a nonprofit arts organization on development, outreach, fundraising marketing, donor management, and events.
· Credit available for current students.
· Training provided as needed

Note on Location: While our organization is based in Provincetown, all staff and board members work remotely from New York, Maine, and Massachusetts. Applicants are welcome to apply from any location.

To apply, please send a resume and cover letter to work@20summers.org. 

 

Volunteer with Twenty Summers

We are always seeking multiple volunteers to help us out during and leading up to our spring season. We will be hosting concerts and conversations open to the public in the beautiful Barn over the course of five weekends, as well as an artist residency program during the weekdays. In exchange for your volunteer work, you get free tickets to the show you work for, and have a great opportunity being involved in an exciting non-profit arts center on Cape Cod!

Tasks may include:
· Checking tickets at the door
· Ushering
· Parking Attendant
· Assisting with artists and backstage
· Helping out with deliveries/pick ups
· Putting up posters and dropping off flyers
· Social media
· Anything that comes up!

We are looking for friendly, flexible people who will be available for two or more events. If you can do them all, then even better! Please note the Hawthorne Barn is located up a long dirt path and steep staircase. Email work@20summers.org if you’d like to join our team!